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Every council should have a budget that should be in place at the beginning of your fiscal year.  If your council does not have a budget, I have outlined some tips for getting this in place. If you do have a budget, this is a reminder and a review for you!

Please remember to budget funds for your members to attend the National Convention being held in Calgary this August!

Budgets                                                                                                              

  • Should be done at the beginning of each year
  • Fosters responsible financial stewardship among members
  • A tool that will guide your actions without having to constantly revisit financial decisions.
  • An estimate – will never be exact

How to prepare a budget if this is your first time

  • Gather all records of revenues and expenses from the past 2 – 3 years
  • Use an Excel spreadsheet if possible
  • Record all the money that came into your council (Revenue)
    • Include membership fees, fundraising, interest etc
  • Record all payments made by your council (Expenses)
    • Group like expenses together under categories; ie office supplies, gifts, kitchen supplies, donations etc
  • This will give you a history of your financial records
  • This will give you a history of your financial records
  • Next record any special revenues or expenses that you expect this upcoming year
    • For example - perhaps it is your 50th anniversary and you are planning a special event
  • Then estimate what revenues and expenses you will have this coming year based on the information you have gathered.
    • Follow your council’s policy and procedures
  • It is important that when you subtract the Expenses from the Revenue the number is balanced to zero
  • Refer to Guideline for Treasurers on the National Website for an example budget

What’s next?

  • Present your budget at a meeting that has a quorum in attendance
    • Pass a motion to accept the budget
  • It is a good idea to present quarterly to your council of the status of your budget compared to your actual revenues and expenses
    • If necessary adjust your budget and pass a motion (only necessary for large differences)

Jan Morel, Treasurer

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