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Membership & Organization

Organization Standing Committee

The organization standing committee provides leadership direction to the organization.

DUTIES of the CHAIRPERSON

The duties of the chairperson are:

  • recruit members and maintain membership
  • leadership development
  • League resource material
  • annual reports
  • life membership

The chairperson should:

  • refer to communiqués and/or annual reports from all levels
  • study and act on League resolutions adopted at each level pertaining to this standing committee
  • consult with the chairperson of organization at the next level to establish/revise policies and procedures for the council
  • file with the recording secretary a copy of monthly and annual reports

RECRUIT MEMBERS and MAINTAIN MEMBERSHIP

The strength of the League is in its membership.

The chairperson shall:

  • promote the League in order to recruit new members
  • conduct membership campaigns
  • be aware that per capita fees are due and payable on January 1st of each year
  • in consultation with the council treasurer, ensure that per capita fees are remitted promptly to national office
  • identify the needs of current members and those of the women of the parish and plan programs to meet those needs
  • hold a Reception of New Members ceremony as outlined in the Handbook for Spiritual Advisors and the Ceremonies Booklet
  • file with the recording secretary a copy of the monthly and annual reports

The chairperson should:

  • use personal contact for enlisting new members and renewing past memberships
  • consider presenting new members with a New Member Kit, which contains a list of the membership roster together with any other items decided by the council
  • make personal follow-up contact with members who have not renewed

LEADERSHIP DEVELOPMENT
Great League members do not just happen; they must be encouraged, trained and supported.

The chairperson shall:

  • present orientation and League development programs
  • promote and encourage attendance of members at League functions, development days, workshops, training days and conventions
  • promote long-range planning for all standing committees
  • be aware of development fund guidelines and applications for subsidies (consult the National Manual of Policy and Procedure, Appendix 3)

The chairperson should:

  • contact her counterpart at the next level for assistance in organizing a leadership program for the council

LEAGUE RESOURCE MATERIAL

To ensure the council operates efficiently and effectively, it is essential to have a good working knowledge of the League
The chairperson shall:

  • ensure the council has a copy of all League publications
  • be familiar with, and promote the use of, League publications including Leading the League and Handbook for Organization Chairpersons.
  • be familiar with, and promote the use of, national office inventory items

ANNUAL REPORTS

Reports are an important means of communicating with others in the parish, the community and the country at large.

The chairperson shall:

  • annually circulate the Guidelines For Written Annual Reports (see All Chairpersons Section)
  • ensure that the guidelines are followed

LIFE MEMBERSHIP

Councils benefit greatly from the experience and expertise of life members.

The chairperson shall:

  • be aware of any life members in the council
  • be aware of the member responsible for life members at the next level

RESOURCES and REFERENCES

The Canadian League magazine – a list of articles pertaining to each standing committee, as well as copies of individual articles, are available from national office.
Communiqués from national chairpersons are regularly posted on the League Web site: www.cwl.ca.

The following are available from national office:

Be familiar with and promote the use of:

  • Constitution & Bylaws
  • National Manual of Policy and Procedure
  • CWL promotional leaflets and posters
  • Executive Handbook
  • The Canadian League magazine
  • Be League e-newsletter
  • Ceremonies Booklet
  • Leading the League

Source: Executive Handbook ORG-37-39

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