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Call to Convention

The Catholic Women’s League of Canada
CALGARY DIOCESAN COUNCIL
invites all members to the

Hosted by the Calgary North Region Councils

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Details

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DATES TO REMEMBER

• April 21st – Registration Deadline (8:00 pm)
• April 21st – Refund Deadline

KEY INFORMATION

• A separate registration form is required for each person, including clergy. 
• CWL policy requires that everyone “on the convention floor” wear a name tag. Even those attending lunch only must register so a name tag can be prepared.
• Members may register and pay for guests, but each guest must be registered separately. Even a spiritual advisor attending lunch only must be registered. 
• Evening meals take place after the meetings are adjourned, so you may order dinner tickets for your guests as part of your own registration.

FOOD

• Breakfast each day is on your own.
• Morning breaks include beverages and snacks. 
• Lunches and dinners are at the hotel, and must be ordered and paid for by April 21.

MANUAL REGISTRATION – Download the printed form and either email or mail the completed form to the Registration Chair. 

• Word format
• PDF format

ONLINE REGISTRATION – Complete the form below:

2026 Calgary Diocesan Convention Registration

	The Catholic Women’s League of Canada  104th Calgary Diocesan Convention Friday, May 1 and Saturday, May 2, 2026 DoubleTree by Hilton Calgary North  2120 16th Avenue NE, Calgary Alberta, T2E 1L4
	Registration Form

 

IMPORTANT! Please complete ALL sections of this form.    Meals, Special Needs, and Comments are optional. When your form is successfully submitted, you will be sent an automated email with the details of your submission, payment instructions, and other information. If you don't receive it within 5 minutes, check your "junk" folder. If it is not there, please email our webmaster.  When your form and payment are received, the Registration Chair will email you to confirm that you are paid and registered.  If you don’t receive that email by April 20th, please email Audrey.

Required *

First Name

Last Name

Mailing Address

City / Town

Province AB BC MB NL NS NU NWT ON PEI QC SK Yukon Other

Other

Postal Code

Phone

Email

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This is my FIRST Calgary Diocesan CWL conventionYesNo

I am a CWL member or spiritual advisorYesNo

CWL Council Name and City/Town

I have paid my 2026 Parish Council Membership DuesYesNo

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My Designation for this Convention isParish Council PresidentParish Council President's designateParish Accredited DelegateDiocesan OfficerRegional ChairLife MemberHonorary Life Member;MemberDiocesan Spiritual AdvisorParish Spiritual AdvisorOther ClergyPast Diocesan PresidentNational RepresentativeProvincial RepresentativeParliamentarianGuest SpeakerVendor/ExhibitorOther / Guest

Name of Parish Council President

You are a

You are an

My Designation for this Convention isMemberParish Spiritual AdvisorOther ClergyPast Diocesan PresidentParliamentarianGuest SpeakerVendor/ExhibitorOther / Guest

I am attending this convention as aClergyParliamentarianGuest SpeakerVendor/ExhibitorOther / Guest

What parish or other position do you serve?

Assignment

Tap here to read Meeting Information

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Convention Meetings

Friday – Pre-Convention Meeting:

• An informative day featuring motivational guest speakers.
• All clergy, especially Spiritual Advisors, are invited to attend the full day or join us for lunch. Clergy attending only the Friday lunch do not pay a registration fee. Parish Councils should cover their Spiritual Advisor’s lunch (and registration fee if he is staying for the day). All Spiritual Advisors present will be introduced.
• Dinner is at the hotel.
• Opening Mass—celebrated by Bishop William McGrattan at St. Mark’s Church (5552 Madigan Drive NE) at 7:00 pm, followed by a Wine and Cheese reception hosted by the Knights of Columbus. Please arrange your own transportation.

Saturday – Convention and Post-Convention Meetings:

• The day begins with a Memorial Service for deceased members and Spiritual Advisors, followed by the Business Session.
• Post‑Convention Meeting—is brief and includes motions to pay expenses and updates on upcoming Provincial and National Conventions. All members may attend, but Parish Council Presidents are required, as they vote on financial matters. If a President cannot attend, she should appoint a designate.
• Closing Mass and Installation of the Diocesan Officers—at Ascension Parish, 1100 Berkshire Blvd NE, at 5:00 pm. Please arrange your own transportation.
• Dinner will follow at the hotel.

Everyone attending the Friday or Saturday meetings must pay the relevant registration fee:
	Friday	Saturday	Both Friday and Saturday
Registration Fee	$ 55	$ 55	$ 75

TAP HERE to select your Attendance and Meal options

I will attendno meetings - meal(s) onlyFriday only Saturday onlyFriday and Saturday meetings

I plan to attend the Opening MassYesNo

Registration Fee

Registration Fee (One Day)

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Lunches and dinners are at the hotel and cannot be purchased on-site. If you want them, you must order with your registration. 

Friday Lunch $30

Friday Dinner $45 each

# of Friday Dinners

$

Saturday Lunch $30

Saturday Dinner $55 each

# of Saturday Dinners

$

Total $

After you submit the form you will be sent a detailed email including:

• All the meetings and meals you reserved
• The total amount owing
• Payment Instructions
  
• Additional information about the Convention

Special Needs:

Specify any allergies, dietary restrictions, mobility needs, etc.

Please ensure that the email address below is correct AND is the one you want us to use:

• to send you a copy of your registration submission
• to email confirmation of registration when payment is received
  
• for any future communication about your registration

EMAIL CONFIRMATION to me at

Registration will be confirmed upon receipt of payment.

Pay this amount

Payment Options

I will pay by chequee-transfersomeone else is paying for me

Name on the cheque

Name on e-transfer

Name of person / group paying

Email of person paying

Phone number for person paying

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Emergency Contact

Please provide the name of the person we should contact in case of emergency, and the best way to reach them at the time of the convention.

Name of Emergency Contact

Relationship

Phone

Opening and Closing Masses

Do you have a special guest (husband, other friend or relative) that you would like to have seated near you during the Opening and / or Closing Masses?

---

Opening MassYesNo

Opening Mass Guest is

Closing MassYesNo

Closing Mass Guest is

Comments:

Please provide any additional information you want the organizing committee to have.

Comments

 

PLEASE NOTE: When your form is successfully submitted, you will see a thank you note. If that does not happen, your submission did not go through. Scroll back up to review the form and ensure all required fields are completed (remember to open the Attendance Options link); then click “submit” again.

If you have problems with or comments about the form itself, email our webmaster. It may be helpful to include a phone number she can call to discuss it with you.

Your registration is being submitted. 

When it has gone through, you will see a Thank You note at the top of the screen. 

 

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The Convention Planning Committee looks forward to welcoming you.

Instructed Vote process

Details

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In December 2025, the CWL National Office sent all councils the following six documents relating to the instructed vote:

1. Cover memo
2. Procedure for the Constitution & Bylaws Proposal
3. Notice of Motion to Amend the Constitution & Bylaws
4. Proposed Constitution & Bylaws Amendment Forms
5. Constitution & Bylaws Proposed Amendment Vote Record Form
6. Constitution & Bylaws Proposed Amendment Vote Record Form (fillable form)

Process:

1. Hold the instructed vote at your General Meeting in February or March. Let your council members know that quorum is needed, so you have the required number of members present to hold the vote.
2. Quorum is 10% of your membership as of December 31, 2025. For example, if you have 100 members, 10% would be 10 members present plus 1 equaling 11 members needed to be present to have quorum and hold the vote.
3. All voting members must have paid their 2026 dues. Dues can be accepted at the meeting so voting members are in good standing.
4. When counting the votes, a 2/3 majority is required, and this can be calculated as follows:
   - Number of members in attendance x 2/3 or
   - Number of members in attendance x .667 or
   - Number of members in attendance x 66.7%
   If the result is not a whole number, round up or down to the nearest whole number. If you have 11 members present, you would multiply by 2/3 = 7.333, 66.7% or 0.667 = 7.337 members. Rounding the number would give you 7 members voting either in favour or 7 members voting against. If the vote is 7 or greater in favour on any of the amendments, the secretary would record a “Yes” vote for the amendments. If the vote is less than 7 on any of the amendments, the secretary would record a “NO” vote for each of the amendments.
5. Each amendment needs to be voted on individually and the secretary records the number of members present and the number required for 2/3 majority for each proposed amendment on the Proposed Constitution & Bylaws Amendment Form 2026. She also records the result of each vote on the Constitution & Bylaws Proposed Amendment Vote Record Form.
6. After the vote is taken, and the forms signed, the following needs to be done:
   1. Attach a copy of Proposed Constitution & Bylaws Amendment Form 2026 and Constitution & Bylaws Proposed Amendment Vote Record Form to the minutes of the instructed vote meeting.
   2. Scan the Vote Record Form and send a copy to each of the following:
      - national office at , 
      - Diocesan President Kathleen Winter at  
      - Provincial President Betsy Fletcher at .
   3. Your President (Voting Delegate) needs to take a copy of the Vote Record Form for voting at the diocesan convention.

2026 Convention Accommodation

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We have a room block reserved for April 30th to May 3rd, 2026, at two hotels. Book your rooms early, as group rate cut-off dates apply. After that, the group rate will only be extended based on space availability.

NOTE: The convention finishes on Saturday with the Closing Mass at 5:00 followed by the dinner at the hotel. There is nothing scheduled for Sunday but you can book your room at the convention rate if you want to stay and relax before heading home. 

DoubleTree by Hilton (convention hotel)

2120 - 16 Avenue NE, Calgary

• Non-smoking & smoking rooms; free parking; fitness centre; indoor pool; Wi‑Fi; on-site restaurant
• In‑room fridge, microwave, and coffee maker
• Special Group Rates: Catholic Women's League
  • Single/double occupancy; $15 each additional adult plus taxes
  • Breakfast not included
  • Standard King Bed - $149
  • Deluxe King Suite - $189
• Check‑in 4:00 pm; check‑out 11:00 am
• Cancellation Policy: No charge if cancelled at least 72 hours before your scheduled arrival date
• Group Rate Cut‑Off Date: April 8, 2026
• Reservations: https://www.hilton.com/en/attend-my-event/yyccydt-90u-708f8ace-d44b-4db1-be68-449c20771e20

Best Western Airport Inn

1947 - 18 Avenue NE, Calgary (4 blocks from the DoubleTree)

• Smoke‑free hotel; free parking; fitness centre; indoor pool; Wi‑Fi; in‑room fridge, microwave, and coffee maker
• Special Group Rate: Catholic Women's League
  • Single to quad occupancy
  • Hot buffet breakfast included (6:30 am - 10:00 am)
  • Standard Double Queen - $148
• Check‑in 4:00 pm; check‑out 11:00 am
• Cancellation Policy: No charge if cancelled by 4:00 pm on the day before your scheduled arrival date
• Group Rate Cut‑Off Date: March 30, 2026
• Reservations: Toll‑free (800) 780‑7234, or Online: https://www.bestwestern.com/en_US/book/hotel-rooms.61030.html?groupId=6N7ZD1R3

Reminder: members who have subscribed to CalgaryCWL.ca can login and post to the forum any offers or requests to share rides or rooms, etc.