Welcome to the 2019 CWL National Convention!

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2019 National Convention Hospitality Volunteers

The countdown to our 2019 National Convention has started.  We are now 8 months away from hosting our convention and we are very busy with preparations. The planning committee is expecting to host around 900 CWL delegates, members and guests to be “Branded In Christ” here in Calgary.

The Schedule of special events for the Convention is finalized and we now know what our volunteer requirements look like. We will definitely need your help. We WILL need many volunteers. 

The largest need for volunteers will be in the Hospitality Portfolio. Welcoming our guests at the airport or in the Hyatt lobby, assisting our guests at St. Albert the Great church and at St. Mary’s Cathedral - All greeting, ushering and answering questions with a smile. 

We encourage you to get a group of members from your council together for shifts.  We already have a couple of councils who are in the process of organizing this.  You will be set apart and easily recognizable.   The dress code for the Hospitality volunteers is a jean skirt (length below the knee - midi length), white blouse, CWL sash placed across your chest and a fascinator on your pretty heads.  The CWL sash and the fascinator will be provided to you, but we hope you have a jean skirt and a white blouse.  

As the event draws near, further details will be made available to you regarding shift times, locations and number of volunteers required for each shift and area.  As well, a tour of the Hyatt will be arranged for the volunteers to familiarize themselves with the main venue. 

The 2019 Convention Planning committee extends this volunteer request to all CWL members of the Calgary Diocese.

As our CWL Diocesan Council is hosting this convention, we would like all 5 regions in our Diocese to volunteer and get involved.  We are in the process of establishing a “billeting process” for our volunteers who reside outside Calgary and hope to have this finalized in the new year.  Stay tuned. 

Please come volunteer and join us in hosting this convention.  Help us give our CWL delegates the warmest welcome possible.

If you are interested, here is the link for you to sign up: http://signup.com/go/ByVodY

If you wish further information on or wish to discuss, please contact Lulu Crespo via email

God bless you all for your time and energy.

Lulu Crespo
Chair, Hospitality & Support
2019 CWL National Convention Planning Committee

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Volunteers

The Calgary 2019 National Convention Planning Committee needs your help to make this a fantastic event.

Co-Chairs - CWL 2019 National Convention: Judy Montes and Marilyn Schafer.

Secretary: Catherine Jeffrey

Treasurer: Renee Spohn

To make this Convention the best it can be we will need many volunteers to help out!  Consider signing up as a group from your parish or make it a fun event with friends or family! 

We have an online signup at http://signup.com/go/ByVodY. Please sign up for any or all the areas you are interested in. Once you have signed up, your information will be forwarded to the portfolio chairs and they will be in contact with you directly! Volunteer shifts and particulars will be discussed with your Chairs and will be finalized closer to our event.

The largest number of Volunteers are needed for the Hospitality portfolio. These ladies will be the “face of Calgary”, welcoming delegates and directing them to the various events and convention venues.  For example:  delegates will be arriving at the Calgary airport from the Wednesday night before the convention and we will have Volunteers greeting them at the airport, and giving them directions as to where they should be picking up their transportation to get them to the Hyatt.

We call on you to volunteer, to be a huge part of OUR 2019 CWL National Convention.

ACCOMMODATIONS & RESERVATIONS
Jan Morel, Chair
Handle all reservations and confirmations of delegates with the hotel; Is the main liaison and coordinator for the convention planning committee and requires to liaise closely with the Registrations & Credentials committee chair
BUDGET & FUNDRAISING
Bernice Thomas
Responsible for putting together the Budget for the convention; responsible for fundraising for the convention; ensure the Treasurer is a member of this committee
DECORATIONS
Theresa Granger, Chair
Provide decorations for all meeting rooms, venues for mass, banquet and social functions as well as flowers for the church
EXHIBITS
Marilyn Schafer, Chair
Manage all exhibitors; liaise with the national president who approves all exhibitors
HOSPITALITY
Lulu Crespo, Chair
Greet all attendees and provide hostesses in the convention centre during all business sessions
LITURGY
Sharon Malec      
Plan and prepare all liturgical celebrations before, during and after the convention, working closely with the convention planning committee, national chairperson of spiritual development and the national spiritual advisor
PRINTING
Gayleen Hamilton
Gabrielle Simpson
Arrange for printing of the Liturgy Program and the official Convention Program booklets by working closely with all committees
PROTOCOL
Sharon Malec
Responsible for ensuring appropriate protocol at the convention for all celebrations
PUBLIC RELATIONS & PUBLICITY
Kari Schwab
Promote the convention to gain maximum attendance and publicize the convention locally. 
REGISTRATION & CREDENTIALS
Hertha Rose
Responsible for all items that are specific to a convention attendee
SALE OF LEAGUE SUPPLIES
Gayleen Hamilton
Responsible for ensuring all Sale Of League supplies are shipped directly to the convention site; ensuring all unsold items are packed and verified for return shipping to national office
SECRETARIAT OFFICE
Wanda Grisak  
Responsible for setting up a 'mini-office' with appropriate equipment in order to support the national executive before, during and after convention
SUPPORT
Lulu Crespo
Lend support to all other committees, where needed, throughout the convention.
TICKETS & SPECIAL EVENTS
Jan Morel
Responsible for Tickets and Special Events before, during and after convention.  The Closing Banquet is a responsibility of this committee
TRANSPORTATION
Gabrielle Kalincak
Responsible for all transportation needs for the convention

Sign up at http://signup.com/go/ByVodY 

Visit our Facebook Page at https://facebook.com/cwl2019yyc

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